Executive Support Coordinator

Travel Salem is seeking a detail-oriented, creative, and highly organized Executive Support Coordinator to join our dynamic plays a vital part in delivering professional, visually compelling reports, presentations, and communications that advance our mission of promoting the Mid-Willamette Valley as a premier destination.

Key Responsibilities:

1. Reporting & Presentations: Prepare and distribute monthly, quarterly, and annual reports; design professional presentations for Board of Directors, stakeholder meetings, and more using Adobe Creative Suite, Microsoft Office, and other tools.
2. Meeting Coordination: Schedule and coordinate meetings, prepare agendas and briefing materials, manage technology and logistics, and record accurate meeting minutes.
3. Executive & Administrative Support: Track deadlines, follow up on action items, coordinate travel arrangements, and maintain organized records.
4. Creative & Communications: Design and format documents and marketing collateral, proofread and edit communications, and ensure all materials meet brand standards.
5. Stakeholder & Board Relations: Provide responsive, professional support to leadership while maintaining confidentiality.

Qualifications:

1. Strong skills in design platforms (Adobe Creative Suite), Microsoft Office, and presentation tools.
2. Exceptional organizational abilities and attention to detail.
3. Excellent writing, editing, and proofreading skills.
4. Ability to manage multiple priorities in a fast-paced environment.
5. Commitment to professionalism, confidentiality, and teamwork.

Additional Requirements:

1. Occasional weekend, after-hours work, and travel.
2. Valid Oregon driver’s license and personal vehicle.
3. Ability to lift 35 lbs.

If you have a passion for organization, design, and helping teams succeed, we want to hear from you!

Apply by: September 12, 2025
How to Apply: Irene Bernards Irene@TravelSalem.com

Join us in shaping the future of tourism in the Mid-Willamette Valley.